Some people think getting engaged is the hardest part of getting married. Little do they know, popping the question is just the beginning! Once you’ve made the commitment to be married, there are hundreds of little details that must be planned out and coordinated. Like components of a machine, any missing piece can throw a wrench into your plans. At Hidden Creek Events, we want your special day to go as smoothly as possible, which is why we’ve created this list of things to consider when planning your wedding.
1). Choose Your Date Carefully
Spend some time thinking of the perfect date for your wedding. You don’t want it to conflict with a major holiday when guests are likely to be spending time with their families. Nor do you want it to fall on the same weekend as a convention or other event that could cause heavy traffic and leave hotels with no vacancies. Once you find the perfect date, book it as far in advance as possible.
2). Prepare for the Weather
The weather in North Texas is fickle, but the hottest summer months are predictably too hot to make for a comfortable outdoor ceremony. You can try to schedule your wedding in the fall or early spring, but rain could still put a damper on your special day. The best strategy is to book a venue that has indoor and outdoor options, like the wooded ceremonial area and indoor barn reception hall at Hidden Creek.
3). Get a Head Count
Think of all the special people you wish to invite to your wedding, and don’t forget about their +1’s. It’s safe to assume some guests won’t show due to scheduling conflicts, travel costs, or illness. Send out all your invitations anyway and try not to take it personally if someone RSVPs “No”. Once you have a good idea of who’s coming, make sure your chosen venue has the space to handle all your guests. Experts recommend 20 – 30 square feet per guest for maximum comfort.
4). Plan for Children
How will you handle small children at your wedding? Will yours be kid-friendly or adults-only? You could welcome your guests to bring their kids or hire a sitter to watch over them at the hotel or onsite at the wedding venue. Whatever you decide, make sure the policy applies to everyone to avoid hurt feelings.
5). Decide on a Drinking Policy
Whether or not to serve alcohol at your wedding is up to you and your partner. You want your guests to have a good time, but you might not want to risk them overindulging. In that case, you could keep spirits light with sparkling cider and other non-alcoholic options. If your budget allows for a bartender and security (some venues require a security officer to be present whenever alcohol is served), consider having an open bar or a champagne fountain and margarita machine.
6). Keep an Organized Budget
Organization is key to keeping your finances and schedule on track in the days before your wedding. Use a spreadsheet or an expense-tracking app like iWedPlanner to make sure you’re not spending too much money in one place, only to come up short in other areas.
7). Listen to Word of Mouth
The best vendors are sometimes found through word-of-mouth advertising. If you know someone who recently had a wedding, don’t be afraid to ask them for recommendations. Vendors may also refer you to other vendors they frequently work with. If you have your wedding at Hidden Creek, you can take advantage of our list of thoroughly vetted and pre-approved vendors for everything from flowers to photography and catering.
8). Reserve Room Blocks
If your guest list is growing, you might be able to get a discount when you reserve a block of rooms with a hotel near the wedding venue. There are several area hotels near Hidden Creek who offer group discounts. Feel free to ask us for more details.
9). Know Your Venue
Research the venue thoroughly to find out how spacious it is, which policies are in place, and whether it has handicapped accessibility. Is the reception area on site? Is there a private bridal suite? How photogenic are the surroundings? Knowing all the little details in advance will spare you a lot of stress later.
10). Get Planning Help
Who actually has the time to plan a wedding in the weeks and months leading up to the big day? A wedding planner, that’s who! Hiring a professional can save you time, money, and headaches. Our wedding coordinator, Brett Welch, is an indispensable resource for making sure everything goes as planned before, during, and after your ceremony. Learn more about the services she provides here.
Hidden Creek Events: Our All-Inclusive Plans Cover It All
Call us today to learn more about our all-inclusive wedding and reception packages and save 30% from January to April 2020! We can’t wait to make your wedding dreams come true at our beautiful venue east of Dallas!