What to Look for When Choosing a Wedding Planner

The process of planning your wedding can be overwhelming. Contacting vendors, negotiating rates, hiring entertainment, and even the small details like your guest seating chart can become a huge source of stress that leads to burnout

It’s important to have someone on your side who is trustworthy, professional, and can set things in motion for your big day. Here are a few things to look for when you are ready to hire a wedding planner. 

First Impressions Matter

Your wedding planner should make a good first impression. Throughout the wedding planning process, they will need to liaise with many different vendors, employees, and staff. They’ll need to be strong and personable to make things happen. They should also have mediation skills so they can work with a variety of different personalities and diffuse any conflicts that may arise. 

Starting things off on the right foot with you is a good first indicator that they’re up to the task of planning your special day.

Portfolio That Aligns With Your Vision

No wedding is exactly the same. Clients have different tastes and visions for what their wedding day should be like. Just because a wedding planner has done gorgeous work in the past, doesn’t mean they’re the right selection for you. If you want a rustic wedding, then someone who specializes in minimalist beach weddings might not be able to meet your expectations. Do your research and ensure that they are capable and that you have matching visions. 

The ideal wedding planner will have a variety of styles represented in their portfolio. Of course, the planner might specialize in a specific style and if it’s the kind you’re looking for, then their book of previous work will confirm that. 

Good Under Pressure

Your wedding day may feel like a blur. All the different components of your big day will have their own set of complex moving pieces. That’s why it’s important to plan as much as you can beforehand. A good wedding planner should be able to respond to your queries within seconds and will be available 24/7 to handle any issues in the time leading up to the event. More importantly, they should have enough industry knowledge to anticipate logistic complications that may occur. Top-tier wedding planners are always ready to improvise, direct, communicate, and handle these stressful contingencies for you. 

A good planner will absorb a large part of the wedding day stress. It’s hard enough for you to deal with the familial issues that arise when you bring multiple families together under one roof (or sky, if outdoors). Let your planner handle the small stuff like confirming service with vendors and ensuring you get the correct flower arrangements. 

If you hire the right wedding planner, they will essentially become the COO (Chief Operating Officer) of your wedding that answers to only two shareholders: you and your fiance. 

Bonus Tip: Your Planner Should Have Good Chemistry With Your Wedding Party

The best man and a maid of honor can help a lot during the wedding planning process. Typically, they’re the bride and grooms closest friends and know them inside and out. They’ll know exactly what you’re looking for on your big day. Just let them know weeks ahead of time what their role is in the wedding planning process, and make sure you can depend on them. Introduce them to your wedding planner beforehand, and they can help manage your expectations. There will likely be a lot of communication between your bridal party and your planner. So you’ll want to hire someone they’ll enjoy working with. 


It’s not always easy to read a person during the initial meeting or interview. So do your due diligence and talk to previous clients to get an honest testimonial before you make it official. Ask about their attention to detail, honesty, and work ethic. 

Don’t hesitate to interview multiple candidates. The right client-planner relationship will dictate how well your wedding is put together, for better or worse. 

Hidden Creek Wedding & Events Coordinator

When you’re ready to start planning your wedding day, reach out to our facility coordinator who will help you book the beautiful Hidden Creek venue. Our charming venue is nestled in a wooded area, where you can hold a gorgeous outdoor ceremony. Then, you can finish up your magical night dancing in our indoor barn-style ballroom. With Hidden Creek, you can let go of some of the wedding planning stress. Our wedding coordinator will create an itinerary, finalize vendors, help with decorations, and quickly manage any problems that arise. Contact Hidden Creek today, to start planning the first day of your happily ever after!